Intergovernmental Personnel Act (IPA) Mobility Program Annual Report for FY01

Tuesday, December 4, 2001 MSG 2001-109 MEMORANDUM FOR: Heads Of Executive Departments And Agencies FROM: NANCY E. RANDA ACTING ASSOCIATE DIRECTOR OFFICE OF MERIT SYSTEMS OVERSIGHT AND EFFECTIVENESS Subject: Intergovernmental Personnel Act (IPA) Mobility Program Annual Report for FY01 As part of the oversight of the IPA Mobility Program, the Office of Personnel Management (OPM) requires agencies to submit reports of IPA program activity (5 CFR 334.108). This year we are asking your agency to submit this information electronically. The IPA Individual Assignee Report Form, and instructions for completing it, can be found by going to http://www.opm.gov/programs/ipa and clicking on IPA Report 2001 (Excel Template). Use this form to record information on FY01 IPA Federal and non-Federal assignees using the data entry instructions. Please report new assignments or those receiving extensions in FY01 by no later than January 31, 2002. Agencies with no IPA activity must make a negative response. Those agencies unable to furnish an electronic response should contact Soraya Smith at OPM for further instructions. We appreciate your cooperation in maintaining an accurate and up to date database. If you have any questions, please contact Soraya Smith at 202-606-1476 or at sxsmith@opm.gov.

IPA ANNUAL REPORT INSTRUCTIONS The attached forms are samples of the electronic spreadsheet designed to capture information on the IPA program. These forms are available for download in the Internet at http://www.opm.gov/programs/ipa under IPA Report 2001 (Excel template). Agencies are required to file their reports electronically using the OPM template and instructions. If electronic submission using Excel is not possible, please call the IPA contact person listed below for further instructions. This year we are asking agencies again to report only new assignments that began in FY01 or existing assignments that were extended in FY01. There should be only one consolidated submission per agency. When there are no IPA assignments or assignment extensions during FY01 please make a negative response. Each agency is responsible for the accuracy and completeness of its submission. During the data entry process please use the following standards for each field: AGENCY OR DEPARTMENT: Name of Agency or Department Name of the Sub-component or sub-agency: (i.e. FDA) NAME: Do not add any new fields. Use this order: Last Name, First Name, MI ASSIGNED FROM: Name of the institution the Non-Federal employee on IPA is coming from. ASSIGNED TO: Name of the institution the Federal employee on IPA assignment is going to. SALARY: Enter only the agency share. This is a numeric field (not a text field) so you must only enter numbers (e.g., 50,000.00). Do not enter dollar signs or multiple entries in a field. Agency Percentage: Enter the percentage of the salary. Examples: 1) if the agency is responsible for 100 percent of the salary, enter 100 in this field (do not enter the salary, and do not use the % sign), 2) if the agency is responsible for 35 percent of the salary, enter 35 in this field (again, do not enter the salary or the % sign). Type of Assignment: Use the following letters for each assignment, A= on detail to a non-Federal organization from a Federal agency. B= on assignment to a non-Federal organization from a Federal agency while on leave without pay. C= on detail to a Federal organization from a non-Federal organization D= on appointment in a Federal agency from a non-Federal organization IPA TITLE: Assignee position title. Beg. Date: Enter the beginning date of a new assignment or the beginning date of the extension. End Date: Enter the expiration date of the new assignment or the expiration date of the extension.

2 EXT or NEW: Enter EXT for assignment extension, or NEW for new assignments. Make sure to use these specific letters without any periods or any other letter. Please complete and return your report by January 31, 2002 to sxsmith@opm.gov. If you have any questions, please contact: Soraya Smith U.S. Office of Personnel Management Office of Merit System Oversight and Effectiveness Room 7454 1900 E Street, NW Washington, DC 20415-6000 Phone: 202-606-1476 Fax: 202-606-3577 E-mail: sxsmith@opm.gov