113 Data Submission Schedules for Fiscal Year 2004

Friday, October 3, 2003 MEMORANDUM FOR: Human Resources Directors FROM: Ronald P. Sanders, Associate Director For Strategic Human Resources Policy Subject: 113 Data Submission Schedules for Fiscal Year 2004 Attached are the 113 data submission schedules for fiscal year (FY) 2004. Federal agencies must follow all schedules to submit employment and work-year data (i.e. , 113 data) to the Office of Personnel Management (OPM) each month. Please refer to the four attachments before submitting your agency's 113 data to OPM. Attachment 1 provides guidance on completing the Federal Civilian Employment SF113-A form and the Full-Time Equivalent/Work-Year Civilian Employment SF113-G form. Attachments 2 and 3 have the monthly and pay-period submission schedules for the SF113-A form. Attachment 4 contains the submission schedule for the SF113-G form. Agencies are required to submit both forms by the 15th of the month following the report month. OPM requests these data from agencies to satisfy 5 CFR 7.2. Data collected from both 113 forms enable the Office of Management and Budget, and other Federal officials, to analyze and make budget decisions concerning the Federal civilian workforce. For your convenience, we have placed the SF-113A and G submission schedules on our web site at https://www.opm.gov/form113/. Please share all schedules with the appropriate staff in your office. We appreciate your continued cooperation and ask that you please direct any 113 submittal questions to Zoraida Arledge at (202) 606-1309 or by email at zvarledg@opm.gov. Attachments: Attachment 1 Attachment 2 Attachment 3 Attachment 4

Attachment 1 113 Data Submission Schedules Guidance for Fiscal Year 2004 The Office of Personnel Management (OPM) is releasing its 113 data submission schedules for fiscal year (FY) 2004. Federal agencies must follow the schedules to submit employment, fulltime equivalent, and work-year data to OPM. Agencies report these data to OPM using the following two forms: 1. Monthly Report of Federal Civilian Employment (SF 113-A) Attachment 2 has the SF 113-A submission schedule for agencies who report on a calendar month basis. Attachment 3 has the schedule for agencies who submit on a pay period basis. Agencies must consistently report employment data either as of the last calendar day of the month (Attachment 2), or as of the end of the pay period closest and prior to the end of the month (Attachment 3). If your agency submits SF 113-A data on a pay period basis (See attachment 3), then report total employment "as of" September 30th for the September 2004 submission. However, please report payroll and turnover data as of September 18, 2004, on the same September 2004 submission. Payroll data should reflect lump-sum payments, wages, and salaries earned during the period covered. Likewise, turnover data should reflect accessions and separations with effective dates during the period covered. 2. Full-Time Equivalent/Work-Year Civilian Employment (SF 113-G) Attachment 4 has the SF 113-G submission schedule. Please remember that the total work-years used by your agency during the fiscal year should be reflected on line 9b, column 4 (Grand Total Work-Years). The percent of your agency's work-year usage is calculated based on line 9b column 4 divided by your agency's total work-years allotted, or level approved by OMB. Rely on the "Compensable Days and Hours" chart displayed in OMB Circular A-11, section 32, page 32-4 (http://www.whitehouse.gov/omb/circulars/a11/current_year/s32.pdf) to compute 113-G FTE employment. Actual FTE usage that your agency reported in the prior year Federal budget should equal or come close to the year-end FTE usage reported on the SF 113-G. Note: FY 2003 data on the Work Years and Personnel Costs reports (OPM Forms 1351-A and 1351-B) will reflect data covering October 1, 2003, through September 30, 2004. Since the Work Years and Personnel Costs report and SF 113-G report cover total employment, work-years should be benchmarked against the SF 113-G summary report and any large differences between the two should be explained.

2 Detailed instructions on submitting 113 data are contained in the Operating Manual--The SF-113 Summary Data Reporting System. This manual is available on our web site at https://www.opm.gov/form113/. Attachment 2 Fiscal Year 2004 Federal Civilian Employment (SF 113-A) (Calendar Month Reporting) Payroll From Date Turnover From Date • Employment As Of Date • • Payroll To Date Turnover To Date Report Month • • October 2003 October 1, 2003 October 31, 2003 November 2003 November 1, 2003 November 30, 2003 December 2003 December 1, 2003 December 31, 2003 January 2004 January 1, 2004 January 31, 2004 February 2004 February 1, 2004 February 29, 2004 March 2004 March 1, 2004 March 31, 2004 April 2004 April 1, 2004 April 30, 2004 May 2004 May 1, 2004 May 31, 2004 June 2004 June 1, 2004 June 30, 2004 July 2004 July 1, 2004 July 31, 2004 August 2004 August 1, 2004 August 31, 2004 September 2004 September 1, 2004 September 30, 2004 The SF 113-A reports are due the 15th of the month following the report month. Send reports to: Office of Personnel Management Attention: SF 113-A, Room 7439 SHRP/Personnel Systems Group 1900 E Street, NW. Washington, DC20415 Fax No.: (202) 606-1719 Email: Fedstats@opm.gov Attachment 3 Fiscal Year 2004 Federal Civilian Employment (SF 113-A) Reporting Schedule (Pay Period Reporting) Payroll From Date Turnover From Date • Employment As Of Date • • Payroll To Date Turnover To Date Report Period • • September 21, 2003 October 18, 2003 2* October 19, 2003 November 29, 2003 November 30, 2003 December 27, 2003 December 28, 2003 January 24, 2004 January 25, 2004 February 21, 2004 February 22, 2004 March 20, 2004 March 21, 2004 April 17, 2004 8* April 18, 2004 May 29, 2004 May 30, 2004 June 26, 2004 June 27, 2004 July 24, 2004 July 25, 2004 August 21, 2004 August 22, 2004

Employment As Of September 30, 2004 **Payroll To & Turnover To: September 18, 2004 The SF 113-A reports are due the 15th of the month following the report month. * Covers 3 biweekly pay periods. ** As of September 30, as required by the Office of Management and Budget. 2 Send reports to: Office of Personnel Management Attention: SF 113-A, Room 7439 SHRP/Personnel Systems Group 1900 E Street, NW. Washington, DC20415 Fax No.: (202) 606-1719 Email: Fedstats@opm.gov Attachment 4 Fiscal Year 2004 Time Schedule for the Monthly Report of Full-Time Equivalent/WorkYear Civilian Employment (SF 113-G) Number of Biweekly Pay Periods Covered Report Number Reporting Period This Report Fiscal Year Date Due for Report September 21 October 18, 2003 November 15, 2003 October 19 November 29, 2003* December 15, 2003 November 30 December 27, 2003 January 15, 2004 December 28, 2003 January 24, 2004 February 15, 2004 January 25 - February 21, 2004 March 15, 2004 February 22 - March 20, 2004 April 15, 2004 March 21 - April 17, 2004 May 15, 2004 April 18 - May 29, 2004* June 15, 2004 May 30 - June 26, 2004 July 15, 2004 June 27 - July 24, 2004 August 15, 2004 July 25 - August 21, 2004 September 15, 2004 August 22 - September 18, 2004 October 15, 2004 * Covers 3 biweekly pay periods 2 The SF 113-G reports are due the 15th of the month following the report month. Send reports to: Office of Personnel Management Attention: SF 113-G, Room 7439 SHRP/Personnel Systems Group 1900 E Street, NW. Washington, DC20415 Fax No.: (202) 606-1719 Email: Fedstats@opm.gov