§ 841.504 Agency responsibilities

5 CFR 841.504(a)(a) Each employing agency is required to contribute the total amount of the normal cost percentage for each category of its employees, determined under § 841.413 of this part, to the Fund.

5 CFR 841.504(b)(b) Each employing agency must withhold the appropriate amount of employee deductions from the basic pay paid each covered employee for each pay period. No employee deduction is due if an employee receives no basic pay for a pay period.

5 CFR 841.504(c)(c) An employing agency must record the appropriate amount of employee deductions on an individual retirement record maintained for each employee in the manner prescribed by OPM.

5 CFR 841.504(d)(d) When an employee separates from Federal service or transfers to another agency, or transfers to a position in which he or she is not covered by FERS, the agency must close the employee's Individual Retirement Record (IRR) and forward it to OPM within the time standards prescribed by OPM. However, if an employee transfers to another position covered under FERS—

5 CFR 841.504(d)(1)(1) Within the same agency, and

5 CFR 841.504(d)(2)(2) To a position serviced by another payroll office, the agency may, in lieu of forwarding an IRR to OPM at the time of the intra-agency transfer, record the transfer for future IRR certification in an internal automated system of records.

5 CFR 841.504(e)(e) An agency must maintain payroll systems and records in such manner as to permit accurate and timely reporting to OPM, in the manner prescribed by OPM.

5 CFR 841.504(f)(f) An agency must report the employee deduction and agency contribution amounts for each pay period in the manner prescribed by OPM.

5 CFR 841.504(g)(g) An agency must make such other reports of the normal cost, employee deductions and Government contributions amounts as are prescribed and in the manner prescribed by OPM.

5 CFR 841.504(h)(h) An agency must remit in full the total amount of normal cost (which includes both employee deductions and Government contributions), so that payment is received by the Fund on the day of payment to the employee of the basic pay from which the employee deductions were made.

5 CFR 841.504(i)(i) Upon the death of an employee whose tour of duty is less than full time, the employing agency must certify to OPM—

5 CFR 841.504(i)(1)(1) The number of hours that the employee was entitled to basic pay (whether in a duty or paid-leave status) in the 52-week work year immediately preceding the end of the last pay period in which the employee was in a pay status; and

5 CFR 841.504(i)(2)(2) If the employee's tour of duty was part time (regularly scheduled), the number of hours of work in the employee's tour of duty.