§ 297.403 Accounting of disclosure

5 CFR 297.403(a)(a) The Office or agency will maintain a record of disclosures in cases where records about the individual are disclosed from an Office system of records except—

5 CFR 297.403(a)(1)(1) When the disclosure is made pursuant to the Freedom of Information Act, as amended (5 U.S.C. 552); or

5 CFR 297.403(a)(2)(2) When the disclosure is made to those officers and employees of the Office or agency who have a need for the record in the performance of their duties.

5 CFR 297.403(b)(b) This accounting of the disclosures will be retained for at least 5 years or for the life of the record, whichever is longer, and will contain the following information:

5 CFR 297.403(b)(1)(1) A brief description of the record disclosed;

5 CFR 297.403(b)(2)(2) The date, nature, and purpose for the disclosure; and

5 CFR 297.403(b)(3)(3) The name and address of the purpose, agency, or other entity to whom the disclosure is made.

5 CFR 297.403(c)(c) Except for the accounting of disclosure made to agencies, individuals, or entities in law enforcement activities or disclosures made from the Office's exempt systems of records, the accounting of disclosures will be made available to the data subject upon request in accordance with the access procedures of this part.