§ 297.301 General provisions

5 CFR 297.301(a)(a) Individuals may request, in writing, the amendment of their records maintained in an Office system of records by contacting the appropriate system manager. The Office or agency will require proof of identity from a requester. The Office or agency reserves the right to determine the adequacy of any such proof. The general identifying items the Office will require a requester to provide when a request is made to the Office are—

5 CFR 297.301(a)(1)(1) Full name, signature, and home address;

5 CFR 297.301(a)(2)(2) Social security number (for systems of records that include this identifier);

5 CFR 297.301(a)(3)(3) Current or last place and dates of Federal employment, when appropriate; and

5 CFR 297.301(a)(4)(4) Date and place of birth.

5 CFR 297.301(b)(b) An individual may be represented by another party when requesting amendment of records.

5 CFR 297.301(c)(c) A request for amendment should include the following:

5 CFR 297.301(c)(1)(1) The precise identification of the records to be amended;

5 CFR 297.301(c)(2)(2) The identification of the specific material to be deleted, added, or changed; and

5 CFR 297.301(c)(3)(3) A statement of the reasons for the request, including all available material substantiating the request.

5 CFR 297.301(d)(d) Requests for amendment of records should include the words “PRIVACY ACT AMENDMENT REQUEST” in capital letters on both the envelope and at the top of the request letter.

5 CFR 297.301(e)(e) A request for administrative review of an agency denial to amend a record in the Office's systems of records should be addressed to the Assistant Director for Workforce Information, Personnel Systems and Oversight Group, U.S. Office of Personnel Management, 1900 E Street NW., Washington, DC 20415.

5 CFR 297.301(f)(f) A request for administrative review of a denial to amend a record by an Office official should be addressed to the Information and Privacy Appeals Counsel, Office of the General Counsel, U.S. Office of Personnel Management, 1900 E Street NW., Washington, DC 20415.

5 CFR 297.301(g)(g) The burden of proof demonstrating the appropriateness of the requested amendment rests with the requester; and, the requester must provide relevant and convincing evidence in support of the request.