§ 293.107 Special safeguards for automated records

5 CFR 293.107(a)(a) In addition to following the security requirements of § 293.106 of this part, managers of automated personnel records shall establish administrative, technical, physical, and security safeguards for data about individuals in automated records, including input and output documents, reports, punched cards, magnetic tapes, disks, and on-line computer storage. The safeguards must be in writing to comply with the standards on automated data processing physical security issued by the National Bureau of Standards, U.S. Department of Commerce, and, as a minimum, must be sufficient to:

5 CFR 293.107(a)(1)(1) Prevent careless, accidental, or unintentional disclosure, modification, or destruction of identifiable personal data;

5 CFR 293.107(a)(2)(2) Minimize the risk that skilled technicians or knowledgeable persons could improperly obtain access to, modify, or destroy identifiable personnel data;

5 CFR 293.107(a)(3)(3) Prevent casual entry by unskilled persons who have no official reason for access to such data;

5 CFR 293.107(a)(4)(4) Minimize the risk of an unauthorized disclosure where use is made of identifiable personal data in testing of computer programs;

5 CFR 293.107(a)(5)(5) Control the flow of data into, through, and from agency computer operations;

5 CFR 293.107(a)(6)(6) Adequately protect identifiable data from environmental hazards and unneccessary exposure; and

5 CFR 293.107(a)(7)(7) Assure adequate internal audit procedures to comply with these procedures.

5 CFR 293.107(b)(b) The disposal of identifiable personal data in automated files is to be accomplished in such a manner as to make the data unobtainable to unauthorized personnel. Unneeded personal data stored on reusable media such as magnetic tapes and disks must be erased prior to release of the media for reuse.